Generation-e

Workplace Technology / Workplace utilisation

Measure how your office is used before you change it.

We show how your desks, meeting rooms and floors are used, from your Wi-Fi data or sensors. Use what we find when you decide on the lease, the floor plan or the attendance policy.

Ask about a workplace utilisation assessment
A property director and a facilities manager lean over a colour-coded floor plan on a meeting-room table. Illustrative image.

When to measure how your space is used

A lease is ending, or you're planning a move.

Before you sign for the same space, or less of it, find out how much of today's space people use and when it's busiest.

A woman arriving at a busy office looks for a free desk while every meeting room is in use. Illustrative image.

The attendance policy is about to change.

Check whether there would be enough desks if people came in four days a week, and which days would run short.

Some rooms or floors sit almost empty.

The data shows which spaces people avoid. Then someone has to go and look at why: the room's size, the noise or where it sits on the floor.

Collection period

A month of utilisation data gives a first view. About three months is best.

Collection starts once we can see your Wi-Fi data or the sensors are in place. The old method was a person walking the floor with a clipboard and a clicker, counting one day at a time. Wi-Fi data and sensors record every day of the collection period, including the busiest.

How the assessment runs

  1. Name the decision

    Start with the decision the data has to support, such as a lease, a move or an attendance policy, and agree who sees the results.

  2. Collect the data

    We use your Wi-Fi data where it's precise enough, and add sensors where a room or desk needs a closer count.

  3. Find the patterns

    We compare average and peak use by day, floor and type of space, with the same definitions at every site.

  4. Take it to the decision

    You get a report that property, facilities and finance can each read. If you make a change, you can keep collecting to see whether it worked.

A facilities manager walks past a busy meeting room and an empty one. Illustrative image.

The workplace utilisation assessment

What you get
We collect utilisation data across the sites you choose, ideally for about three months. Then we report how desks, meeting rooms and floors are used, on average and at peak, for the decision you're facing.
What it costs
The assessment has a base price, adjusted for the number of sites and how complex they are. We confirm the price with you before anything starts.
What happens next
Tell us the sites, roughly how big they are and the decision coming up. We'll call to check whether your Wi-Fi data can be used, then propose the assessment.
Ask about a workplace utilisation assessment

A few of the organisations we work with

  • APA
  • UniSuper
  • BNZ
  • Tennis Australia
  • Bunnings
  • Blackwoods
  • Scope
  • Lander & Rogers
  • Baby Bunting
  • MYOB
  • Xero
  • Sonic Healthcare
  • Dulux
  • Colliers
  • Cardinia Shire Council
  • Wodonga TAFE

Questions about the assessment

Do we need to install sensors?

Not always. Many offices can start with the Wi-Fi data they already have. We check whether yours is usable, and add sensors only where they're needed.

Who runs the assessment?

We do. A software partner supplies the analytics platform; our team sets it up, analyses the data and reports to you.

Can we compare one site with another?

Yes. We use the same definitions at every site, so you can compare a floor in one building like for like with a floor in another.

Who should be involved?

Whoever owns the decision, usually property or facilities with finance. IT's part is mostly giving us access to the Wi-Fi data.

Tell us which decision the data needs to support.

It might be a lease, a move, a floor you could close or a new attendance policy. We'll call to talk through the sites and whether your Wi-Fi data is enough to start.

Ask about a workplace utilisation assessment