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Who we help / Facilities and workplace

Meeting rooms that work, and data on how each floor is used.

We review, design, install and support meeting rooms across your sites, and measure how your office is used before you refit, move or give up a floor. We also set up the network and Microsoft 365 settings the rooms depend on, so a fault doesn't bounce between suppliers.

Ask about a room fleet audit
A facilities manager walks past a busy meeting room and an empty one. Illustrative image.

Meeting rooms, desks and office moves usually end up with facilities.

You hear when a room won't connect, when people can't find a free desk and when the new floor isn't ready. You're asked whether the office is the right size, and whether there'd be enough desks if people came in four days a week.

Many of the answers depend on technology someone else runs: the network, Microsoft 365 and the phones at reception.

Meeting rooms designed for the people in the room and on the screen.

Many rooms fitted out around 2020 and 2021 are reaching the end of vendor support: depending on the model and vendor, the equipment keeps working but stops getting updates. And the people at the table often share one small video tile, while each person at home gets their own.

A room fleet audit shows which rooms to keep, change or replace. Audits have a base price, adjusted for the number of sites and how complex they are.

See how a room refresh runs
A man working from home sees a whole meeting room squeezed into one small video tile, beside large tiles of single remote faces. Illustrative image.

Train people on the new rooms and tools when the office changes.

A move or refresh changes how people book rooms, join calls and find their files. Our adoption and change team trains people by role, including reception and the assistants who book rooms for others, and keeps the training going as teams change.

If Copilot is arriving at the same time, they'll show people how to use it on their own tasks.

See adoption and change management

Plan reception and meeting-room phones with an office move.

A new office needs reception lines and meeting-room phones working when people arrive. We set up Teams calling for both and, where your existing numbers can move with you, bring them across.

See Teams calling and CVX
A receptionist wearing a headset answers a call at a timber front desk. Illustrative image.

Questions we can answer for you.

Bring any of these to a first call, along with a rough room count.

  • Which meeting rooms will stop getting updates, and when?
  • Why do people avoid some rooms and crowd others?
  • If people came in four days a week, would we have enough desks?
  • Could we give up a floor without running short of meeting rooms?
  • How long should we collect utilisation data before deciding?
  • What does Microsoft Places need before it can report on occupancy?
  • Can our reception numbers come with us to the new office?
  • Who looks after the rooms once we've moved in?

Read more about rooms, office data and moves.

Tell us about the next move or refit.

Share the sites, a rough room count and the date that's driving it. We'll call to suggest whether a room fleet audit or a workplace utilisation assessment should come first.

Talk to us about your workplace