Why business leaders need to understand space utilisation

Business leaders need office space utilisation and analytics

Decision-ready: Understand demand and act.
Portfolio-wide: Consistent metrics across sites.
Low lift: Start with existing data—add more only if needed.
Stakeholder-ready: Clear outputs for CRE, Facilities, IT and Finance.

Footprint: Can we consolidate without hurting experience?
Efficiency: Where is space underused or overbooked?
Employee experience: Do people have the right spaces at the right times?
Operations: When should we adjust cleaning, services, energy and catering?

How we help

We turn utilisation into clear actions on footprint, space mix and operations.

Real Estate & Facilities: Footprint strategy, lease events, capex prioritisation.
Facilities & Operations: Cleaning, services, building operations planning.
Workplace Experience: Space mix and neighbourhoods designed around real use.
Sustainability: Energy and emissions opportunities informed by utilisation.

Utilisation by space type: Desks, rooms and collaboration.
Demand patterns: Average and peak by day/time.
Portfolio roll-ups: Comparable metrics across sites.
Exec-ready reporting: Easy to share and explain.

How it works

Define the decisions. Align stakeholders, questions and success measures.
Connect the data. Bring existing sources into one consistent view.
Find the patterns. Peaks, underuse, and performance by space type.
Act and track. Share reporting and measure impact over time.

A practical guide to plan hybrid occupancy and optimise space over time.

Lower cost: Reduce underutilised space and avoid overbuilding.
Better employee experience: Design for real work patterns and improve access to the right spaces.
Stronger sustainability outcomes: Cut waste through smarter operations and right-sized space.
What to measure (and why)
How to combine data sources
How to turn insights into actions

Frequently asked questions

Ready to optimise your space?

Make confident decisions on footprint, space mix and operations.

What’s the ROI?

It’s typically driven by avoiding excess space, improving space mix, and optimising services to match attendance.

Does this work across multiple sites and regions?

Yes. We standardise definitions and roll-ups so leaders can compare like-for-like.

How often is reporting updated?

Data is gathered in real time and analysed to present.

Can this integrate with our existing tools?

Yes—reporting can align to the platforms you already use, and we can connect to common workplace systems.

How quickly can we get insights?

Many teams see initial findings in weeks once data access is confirmed.

How accurate is the data?

Accuracy depends on sources; we validate, document assumptions, and use consistent definitions so results are decision ready.

How do you handle privacy?

We focus on utilisation patterns, not surveillance—using aggregation and governance aligned to your policies.

What data sources can you use?

Wi-Fi is the primary source but we can ingest room/desk booking, access control, IoT sensors (if you have them), and other workplace signals.

Who should be involved?

Typically Finance, Real Estate, Facilities, Workplace, Employee Experience, Sustainability and IT—anyone accountable for space decisions.

Do we need new sensors?

Start with existing Wi-Fi data and expand only where it is needed.

Is this just people counting?

No. We connect utilisation to space types and decisions—so you can optimise footprint, experience and operations.

Make confident workspace decisions with utilisation data.